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SIEPR Finance/HR Assistant

The Stanford Institute for Economic Policy Research (SIEPR) is a nonpartisan economic policyresearch institute.
Our mission is to support research that informs economic policymakingwhile engaging future leaders and scholars. We share knowledge and buildrelationships among academics, government officials, the business community andthe public.
Note: Not all unique aspects of the job are covered by thisjob description
JOB PURPOSE:
Reporting toSIEPR's Finance/HR Associate, the Finance/HR Assistant will provide criticaladministrative support to the SIEPR Finance Team €“ including institutefinancial transactions, all aspects of temp/casual and student hiring, andadministrative support for post-award research administration. The SIEPRFinance/HR Assistant will work closely with all members of the Finance Team andhave a variety of important responsibilities, including the following:
Verifyingand processing transactions for SIEPR's department and individual PCards
Verifyingand processing transactions for Dept Travel Cards
Processinginstitute financial transactions, including travel reimbursements, vendorpayments, etc.
Provideadministrative support such as writing brief correspondence, printing, copying,scanning, preparing and delivering mail, filing, etc.
ProcessSIEPR's undergraduate research assistant hires, timecard processing,terminations, etc.
CORE DUTIES :
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Maintain approved content on websites.
May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
- Other duties may also be assigned
Background check will berequired for all final candidates.
MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma and three years of administrativeexperience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
Certifications and Licenses:
None
PHYSICAL REQUIREMENTS :
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
- Consistent with its obligations under the law, theUniversity will provide reasonable accommodation to any employee with adisability who requires accommodation to perform the essential functions of hisor her job.
WORKING CONDITIONS:
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
STANFORD UNIVERSITY
Experience a culture ofexcellence.
At Stanford University, not only are you part of an exceptionalteam that values innovation and education, but you also become part of aculture that brings out the best in you. Recently earning the top ranking inThe Chronicle of Higher Education's list of "Great Colleges to Work For," StanfordUniversity is an ideal setting for professionalslooking to advance their careers.
As one of the world's premier research institutions, Stanford University haslaunched hundreds of initiatives solely for the betterment of humanity. Thereis a commitment to fostering a workplace culture that promotes diversity,collaboration and professional growth. Our culture offers career developmentprograms, competitive pay that reflects market trends and benefits thatincrease financial stability and promote healthy, fulfilling lives.
Stanford is an equal opportunity employer andall qualified applicants will receive consideration without regard to race,color, religion, sex, sexual orientation, gender identity, national origin, disability,veteran status, or any other characteristic protected by law.

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