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Program Coordinator

Summaryof Position:
The Program Coordinator providesadministrative and operational support under general supervision in the Officeof Undergraduate Advising and Research (UAR). Reporting to the Associate Deanfor New and Continuing Student Programs in UAR, this position provides generaladministrative and event support to the programs overseen by the New andContinuing Student Programs Team, which is responsible for the onboarding andtransition of new undergraduate students to Stanford, as well as class programsand communications. The Program Coordinator also provides administrative supportto UAR programs with other members of the UAR administrative team, and carriesout general administrative duties as needed throughout the year.
CoreDuties:
Perform duties associated with administrative operations for New Student Orientation (NSO), Approaching Stanford, and other programs in UAR, which may include: coordinating with campus partners, scheduling rooms/spaces, submitting requests for event services and facility needs, and ordering services and supplies from internal and external vendors
Provide event support for NSO events and other core UAR events such as the Frosh Winter Welcome
Process and monitor routine financial transactions such as reimbursements, PCard verifications, requisitions, work orders, iJournals, and supply orders; Track expenses, prepare and maintain reports, including researching and resolving discrepancies
Coordinate Approaching Stanford mailings, including contracting with mailing vendor, receiving content from campus partners, generating accurate lists of mailing addresses, tracking expenses, and managing schedules and deadlines
Respond to inquiries on general helplines (new student and parent/guardian) and provide UAR front desk coverage, take appropriate action as needed. Serve as a resource to new students and parents/guardians regarding a defined set of policies and procedures
Coordinate sales of Class Banners to students and alumni €“ contract with vendor, manage accurate inventory, communicate with students, parents, and alumni, manage publicity and schedule
Plan and schedule calendars based on consultation, resolve calendaring conflicts, and arrange travel
Maintain office supplies and equipment, communicate with vendors. Coordinate and disseminate routine communications, documents, and materials.
Maintain approved content on UAR websites.
Process student hiring paperwork and train student workers in appropriate financial transactions
Contribute to general office and program administration as needed
Other duties mayalso be assigned
Minimum Requirements:
Education & Experience:
Highschool diploma and three years of administrative experience, or combination ofeducation and relevant experience.
Knowledge, Skills andAbilities:
Proficient computer skills and demonstratedexperience with MS Office Suite and email applications. For example, must be able to create MicrosoftExcel reports that summarize and report results in an easy-to-read format. (Desirable: experience using Oraclefinancials and calendaring software.)
Demonstrated success in following through andcompleting routine tasks.
Experience with event logistics.
Strong organizational skills and attention todetail.
Strong verbal and written communications skills.
Excellent customer service and interpersonalskills €“ a team player.
Ability to prioritize and multi-task whilemaintaining a flexible attitude.
Abilityto learn compliance with legal, financial and university policies and externalregulations
About the Office of the Vice Provost for UndergraduateEducation (VPUE) and Undergraduate Advising and Research (UAR)
Themission of the Office of the Vice Provost for Undergraduate Education (VPUE) isto partner with Stanford faculty, staff, and students to produce and educateknowledgeable, engaged citizens and creative, confident leaders for our futureworld.
https://undergrad.stanford.edu/
Undergraduate Advising and Research (UAR) is dedicatedto introducing students to the full intellectual richness of undergraduatestudy at Stanford, supporting a diverse student population in their academicand intellectual pursuits, and instilling students with a deep sense ofidentity and community at Stanford.
AboutStanford University
Stanford University, located between San Francisco and San Jose inthe heart of California's Silicon Valley, is one of the world's leadingteaching and research universities. Since its opening in 1891, Stanford hasbeen dedicated to finding solutions to big challenges and to preparing studentsfor leadership in a complex world.
Physical Requirements:
Constantlyperform desk-based computer tasks
Frequentsitting
Occasionallystand, walk, twist, reach/work above shoulders, grasp lightly/use finemanipulation, use a telephone, write by hand, sort and file paperwork or parts,lift/carry/push/pull objects that weigh up to 10 pounds
Rarelytwist/bend/stoop/squat, kneel/crawl
Working Conditions:
Mayrequire occasional evening or weekend work for events
Work Standards:
InterpersonalSkills: Demonstrates the ability to work well with Stanford colleagues andclients and with external organizations
PromoteCulture of Safety: Demonstrates commitment to personal responsibility and valuefor safety; communicates safety concerns; uses and promotes safe behaviorsbased on training and lessons learned
Subjectto and expected to comply with all applicable University policies andprocedures, including but not limited to the personnel policies and otherpolicies found in the University's Administrative Guide at http://adminguide.stanford.edu
How to Apply
If you're ready to work for an organization that nurturesdiversity, respect, professional development and a comfortable work-life fit,we invite you to explore this opportunity and apply online: http://stanfordcareers.stanford.edu
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EqualEmployment Opportunity Statement
Stanfordis an equal opportunity employer and all qualified applicants will receiveconsideration without regard to race, color, religion, sex, sexual orientation,gender identity, national origin, disability, veteran status, or any othercharacteristic protected by law.

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