Program Coordinator

The Department of Psychiatry & Behavioral Scienceswithin Stanford University's School of Medicine is seeking a ProgramCoordinator to provide administrative and clinical research support to theNetwork of Dedicated Enrollment Sites (NODES). The Program Coordinator will support the NODES Director, the NODESAssociate Director, the NODES Manager, the Cooperative Studies Program (CSP)Site Investigators and research staff. The Program Coordinator would be expected to collaborate in ateam-oriented, customer driven, professional environment and should be able todemonstrate flexibility, integrity, accountability and an ability to workindependently.
The Program Coordinator would provide clinical research,administrative, data entry and retrieval support to the NODES Director andManager to include appointment scheduling/rescheduling, mailings, preparatorysupport of proposals, documents, manuals, notebooks, advertising and otherduties as assigned. The ProgramCoordinator would be expected to help monitor subject enrollment for variousprojects and perform data verification and quality control for multiplestudies. The Program Coordinator wouldserve as a back-up Research Program Coordinator and therefore may need to activelysupport recruitment, enrollment, data collection and a variety of other projectsupport tasks for CSP Projects during start-up, enrollment, follow-up, andclose-out periods.
Duties include:
Act on behalf of the supervisor,department manager, or chair in regards to establishing priorities andidentifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associatedwith scheduling, organizing, and operating complex conferences, seminars, andevents, including arranging with vendors for services, overseeing theproduction and distribution of materials, administering logistics, and managingevent within budget.
Compose and draft documents andcorrespondence for presentations, course handouts, grants, conferences,seminars, and reports; perform substantial editing and fact checking. Create,maintain, modify, and/or ensure accuracy of content in various unit documents,displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) withlimited consultation, resolve calendaring conflicts, and arrange travel incompliance with unit, university, and sponsor policies.
Create complex reports and spreadsheetswhich may utilize specialized software and systems.
Oversee and/or process a variety ofcomplex financial transactions; produce, monitor, and reconcile budgetstatements; research, identify, and resolve discrepancies. May assist withcapital or special equipment requests and/or vendor selection.
Coordinate and monitor routinemaintenance services completion. Plan and coordinate office moves and/orminor renovation projects.
May lead staff or supervise day-to-daywork of student and/or temporary workers, including scheduling, assigning, andprioritizing workloads, setting appropriate deadlines, reviewing work forquality and timeliness, and providing performance review input.
- Other duties may also be assigned
Bachelor's Degree
Knowledge of biological/medical or social science clinical human subjects' research helpful
Knowledge or ability to learn FDA, ICH and GCP guidelines and directives governing submissions of scientific research proposals
High school diploma and four years of administrative experience, or combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

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