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Receptionist/Administrative Associate

JOB DESCRIPTION:
Stanford University is seekingan Administrative Associate to provideroutine administrative or operational support working from detailedinstructions. The successful candidate will be comfortable as the Receptionistand Administrative "go-to" person for the Office of Technology Licensing. Theideal candidate will be highly organized, self-motivated, customer oriented andable to adapt to different working styles and needs. The successful candidatewill also have excellent verbal and written communication skills, pay closeattention to detail, will be resourceful, dependable, self-directed and aflexible team player with strong follow-up skills, and a positive "can do"attitude.
CORE DUTIES :
Greet visitors androute them to appropriate individuals, answer phones, and serve as a resourceon unit procedures and general inquiries.
Disseminate routinecommunications such as memos, notices, emails, and letters.
Perform officeduties including, but not limited to, handling of incoming and outgoing mail,entering data into basic tables, reports, or spreadsheets, making copies, andmonitoring and ordering of office supplies.
Track facilityand/or office equipment, such as keys, vehicles, and projectors, via logs, andschedule repairs as needed.
Review invoices foraccuracy, and initiate purchase requisitions.
Arrange meetingsand assist with routine conferences including scheduling rooms, managingequipment, ordering meals and assembling materials.
May make travelarrangements as directed in compliance with unit, university, and sponsorpolicies.
Create and maintainfiles and filing systems.
Setup office spacesand/or support coordination of basic office moves.
May provideguidance to temporary and student employees on routine matters.
- Other duties may also beassigned
QUALIFICATIONS:
High school diploma orequivalent.
Experience in a customer serviceposition desired.
Basiccomputer skills and demonstrated experience with office software and email applications.
Ability tofollow through and complete assigned tasks.
Strongorganizational skills and attention to detail.
Strong verbaland written communication skills.
Excellentcustomer service and interpersonal skills.
BACKGROUND INFORMATION:
The Office of TechnologyLicensing (OTL) was established in 1970 to manage the intellectual propertyassets of Stanford University. OTL evaluates, markets, and licenses technologyowned by the University. OTL's mission is to encourage effective technology transferfor the public benefit as well as generating royalty income for Stanford tobenefit research and education. OTL is one of the country's most active officesin the field of technology transfer from the university to industry. Our staff,most of whom are professionals engaged directly in licensing, manages over3,000 active dockets.
Experience a culture ofexcellence.
At Stanford University, notonly are you part of an exceptional team that values innovation and education,but you also become part of a culture that brings out the best in you. Recentlyearning the top ranking in The Chronicle of Higher Education's list of "GreatColleges to Work For," Stanford University is an ideal setting for Licensingprofessionals looking to advance their careers.
As one of the world's premierresearch institutions, Stanford University has launched hundreds of initiativessolely for the betterment of humanity. There is a commitment to fostering aworkplace culture that promotes diversity, collaboration and professionalgrowth. Our culture offers career development programs, competitive pay thatreflects market trends and benefits that increase financial stability andpromote healthy, fulfilling lives.
Stanford University is an equalemployment opportunity and affirmative action employer and is committed torecruiting and hiring qualified women, minorities, protected veterans andindividuals with disabilities.
PHYSICAL REQUIREMENTS :
Constantly performdesk-based computer tasks.
Frequently sitting.
Occasionally stand/walk,reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully,use a telephone, sort/file paperwork or parts, lift/carry/push/pull objectsthat weigh up to 10 pounds.
Rarelytwist/bend/stoop/squat, kneel/crawl.
Consistent with itsobligations under the law, the University will provide reasonable accommodationto any employee with a disability who requires accommodation to perform theessential functions of his or her job.
Background check will be required for all final candidates.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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