Sr. Facilities Specialist

The Sr. Facilities Specialist will report to the Executive Director of Operations and Programs for Bio-X and the Clark Center. This position, in collaboration with other facilities staff, will be responsible for managing the day-to-day building operation of the James H. Clark Center. Clark Center is a 245,200-sq.-ft iconic building that is home to Stanford Bio-X Institute, with the mission of fostering interdisciplinary collaboration between scientists from the Schools of Medicine, Engineering and Humanities & Sciences among others.
Responsibilities for the facilities specialist will include but are not limited to: upkeep of shared equipment, shared equipment maintenance contracts, annual capital equipment inventories; health & safety (including all safety training for Clark residents, chemical inventories for labs, hazardous waste storage, and preparedness for all health and safety audits), fire marshal policies and preparedness for fire marshal audits, upkeep of the Clark Center's auditorium, 16 seminar and conference room audio visual equipment & their maintenance programs, upkeep with Clark Center housekeeping and housekeeping contract maintenance, upkeep with Clark Center security and security maintenance contracts, upkeep of building grounds and maintenance and the contracts, as well as stairways and balconies. Act as liaison with the University Facilities and Operations for upkeep and maintenance of the building infrastructure including but not limited to: Building's electrical, mechanical and plumbing, building's central distilled water, building central CO2 among other gases and compressed air.
This position is required to respond to emergencies at the Clark Center 24 hours a day, 7 days a week. A rotating schedule is in place for the facilities staff for after hour, weekend & holiday coverage.
The position will work with the Executive Director on all building projects as well as taking the lead on some. The Sr. Facilities Specialist is also responsible for ensuring a high-level of service to the Clark Center occupants in the areas of building maintenance, health & safety compliance, fire marshal compliance, equipment inventory compliance, small project management, and property administration.
Serve as one of property operations / maintenance point of contact for facilities' issues in complex facilities as defined above; initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends; perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, coordinate maintenance logistics.
Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for the executive director of operations.
Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules
Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, cost assessment, and implementation.
Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination
- Other duties may also be assigned
Education & Experience:
Bachelor's degree and five years related, demonstrated facilities management experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Analytical skills to analyze and track complex space, equipment and financial data.
Excellent interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Working knowledge of applications such as Excel, Word, PowerPoint, Project.
Experience working with internal and external vendors and services contracting.
Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.
Working knowledge of Stanford University applications to include Oracle, ISpace, Famis, ChemTracker desired.
Certifications and Licenses:
Valid California Non-commercial Driver's License.
Frequently stand/walk, seated, performs desk-based computer tasks.
Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May work at heights 4 - 10 ft.
Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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