Executive Assistant to CEO at Mission-driven Series B Startup
Mission-driven, Series B startup focused on building software to support small businesses is looking for a stellar experienced Executive Assistant to support their CEO.
In this role you will act as a thought partner to the CEO and provide core admin support including:
manage his email inbox to flag priorities, proactively manage his calendar and make recommendations to ensure time is being leveraged most efficiently, provide meeting support and draft communications on his behalf.
You will also assist with recruiting efforts by researching top talent for key hires, acting as a liaison between candidates and hiring managers, and coordinating interviews and onboarding of new employees.
The ideal candidate is ambitious and eager, extremely organized & focused on the details, has strong written communications, and is excited about joining a high-growth, fast-paced startup.
This is an incredible opportunity to join an entrepreneurial team of 80 and support an ambitious & passionate CEO.
This role is primarily remote, but must be based in the Bay Area for occasional meet ups with the Executive.
150-170K
DOE
equity, health benefits, unlimited PTO!
Responsibilities:
Manage complex calendar including vetting, prioritizing and providing recommendations.
Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation.
Maintain organization and manage the inbox of the CEO to surface emails and remove spam.
Draft internal and external communications on behalf of the CEO.
Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities Keep a constant pulse on the CEO's top priorities and use it to help direct their time in the highest leverage ways.
Coordinate events like customer meetings and recruiting meals.
Help organize and propel recruiting processes.
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires.
Assist with miscellaneous tasks to empower the CEO, like using LinkedIn search to compile a list of candidates for key open roles.
Qualifications:
Previous 3
years of EA experience supporting CEO at quickly scaling startup.
Remote-first company but this candidate is IDEALLY based in the Bay Area to help with in-person coordination of events, office matters, etc.
Successful history of managing the calendars, expenses, and travel of multiple executives.
Experience predicting, prioritizing, and assisting an executive's workload.
Extensive technical skills in Google Workspace, Zoom, and Slack.
Must be proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy.
Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners.
Maintain the confidentiality of highly sensitive material with tact and professionalism.
Demonstrated ability to adopt technical tools quickly (i.
e.
terminal, text editor).
Possess an ability to multitask and prioritize in a dynamic environment.
Superior attention to detail.
Event coordination and creative event planning experience.
Excellent written and verbal English communication skills.
Experience in a start-up environment preferred.
Experience working remotely preferred.
A desire to learn, have fun and work hard.
Recommended Skills Attention To Detail Communication Confidentiality Creativity English Event Management Estimated Salary: $20 to $28 per hour based on qualifications.
In this role you will act as a thought partner to the CEO and provide core admin support including:
manage his email inbox to flag priorities, proactively manage his calendar and make recommendations to ensure time is being leveraged most efficiently, provide meeting support and draft communications on his behalf.
You will also assist with recruiting efforts by researching top talent for key hires, acting as a liaison between candidates and hiring managers, and coordinating interviews and onboarding of new employees.
The ideal candidate is ambitious and eager, extremely organized & focused on the details, has strong written communications, and is excited about joining a high-growth, fast-paced startup.
This is an incredible opportunity to join an entrepreneurial team of 80 and support an ambitious & passionate CEO.
This role is primarily remote, but must be based in the Bay Area for occasional meet ups with the Executive.
150-170K
DOE
equity, health benefits, unlimited PTO!
Responsibilities:
Manage complex calendar including vetting, prioritizing and providing recommendations.
Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation.
Maintain organization and manage the inbox of the CEO to surface emails and remove spam.
Draft internal and external communications on behalf of the CEO.
Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities Keep a constant pulse on the CEO's top priorities and use it to help direct their time in the highest leverage ways.
Coordinate events like customer meetings and recruiting meals.
Help organize and propel recruiting processes.
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires.
Assist with miscellaneous tasks to empower the CEO, like using LinkedIn search to compile a list of candidates for key open roles.
Qualifications:
Previous 3
years of EA experience supporting CEO at quickly scaling startup.
Remote-first company but this candidate is IDEALLY based in the Bay Area to help with in-person coordination of events, office matters, etc.
Successful history of managing the calendars, expenses, and travel of multiple executives.
Experience predicting, prioritizing, and assisting an executive's workload.
Extensive technical skills in Google Workspace, Zoom, and Slack.
Must be proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy.
Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners.
Maintain the confidentiality of highly sensitive material with tact and professionalism.
Demonstrated ability to adopt technical tools quickly (i.
e.
terminal, text editor).
Possess an ability to multitask and prioritize in a dynamic environment.
Superior attention to detail.
Event coordination and creative event planning experience.
Excellent written and verbal English communication skills.
Experience in a start-up environment preferred.
Experience working remotely preferred.
A desire to learn, have fun and work hard.
Recommended Skills Attention To Detail Communication Confidentiality Creativity English Event Management Estimated Salary: $20 to $28 per hour based on qualifications.
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