Administrative Specialist (H)
Administrative Specialist 1242990 (H)A leading University is seeking an Administrative Specialist.
The successful candidate will serve as an information hub, and problem-resolution resource at the front desk and will interact with a wide variety of researchers, ensuring the highest quality customer service.
The ideal candidate has the capacity to work collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
The company offers a great work environment!Administrative Specialist Pay and
Benefits:
o Hourly pay:
$21-$28/hro Worksite:
Leading University (Stanford, CA 94305)o W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSLo 40 hours/week, 3 Month AssignmentAdministrative Specialist
Responsibilities:
o Ensure a positive organizational image by providing courteous, friendly, and efficient service to all visitors and staff.
Respond to inquiries, and determine and take appropriate action as required.
Serve as a resource regarding a defined set of policies and procedures.
o Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
o Maintain office supplies and equipment; obtain vendor quotations, as needed.
Coordinate office moves.
o Assist with daily reading room operations, staff the registration desk, and enforce reading room rules and security.
o Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/in-house software, reports or spreadsheets, and making copies.
o Maintain approved content on websites.
o Draft and/or generate routine communications; coordinate production (formatting, copying, etc.
) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
o May perform human resources transactional support, e.
g.
time cards, I9s, and/or faculty affairs support.
o May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the Hoover Library & Archives; report any incidents or potential safety problems to appropriate representatives.
Track completion of required training.
o May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
o Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
o Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university, and sponsor policies.
Administrative Specialist
Qualifications:
o 3 years of administrative experience, or a combination of education and relevant experience required.
o High school diploma required.
o Relevant experience or interest in cultural heritage institutions (e.
g.
a library, archives, or museum) preferred.
o Proficient computer skills and demonstrated experience with office software and email applications.
o Demonstrated success in following through and completing routine tasks.
Ability to prioritize and multi-task.
o Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
o Excellent customer service and interpersonal skills.
o Capacity to work collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
o Ability to take initiative and ownership of projects.
o Ability to exercise sound judgment in making decisions.
o Interest in and/or ability to learn primary source research practices and twentieth and twenty-first-century history Recommended Skills Administration Attention To Detail Communication Consulting Coordinating Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
The successful candidate will serve as an information hub, and problem-resolution resource at the front desk and will interact with a wide variety of researchers, ensuring the highest quality customer service.
The ideal candidate has the capacity to work collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
The company offers a great work environment!Administrative Specialist Pay and
Benefits:
o Hourly pay:
$21-$28/hro Worksite:
Leading University (Stanford, CA 94305)o W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSLo 40 hours/week, 3 Month AssignmentAdministrative Specialist
Responsibilities:
o Ensure a positive organizational image by providing courteous, friendly, and efficient service to all visitors and staff.
Respond to inquiries, and determine and take appropriate action as required.
Serve as a resource regarding a defined set of policies and procedures.
o Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
o Maintain office supplies and equipment; obtain vendor quotations, as needed.
Coordinate office moves.
o Assist with daily reading room operations, staff the registration desk, and enforce reading room rules and security.
o Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/in-house software, reports or spreadsheets, and making copies.
o Maintain approved content on websites.
o Draft and/or generate routine communications; coordinate production (formatting, copying, etc.
) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
o May perform human resources transactional support, e.
g.
time cards, I9s, and/or faculty affairs support.
o May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the Hoover Library & Archives; report any incidents or potential safety problems to appropriate representatives.
Track completion of required training.
o May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
o Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
o Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university, and sponsor policies.
Administrative Specialist
Qualifications:
o 3 years of administrative experience, or a combination of education and relevant experience required.
o High school diploma required.
o Relevant experience or interest in cultural heritage institutions (e.
g.
a library, archives, or museum) preferred.
o Proficient computer skills and demonstrated experience with office software and email applications.
o Demonstrated success in following through and completing routine tasks.
Ability to prioritize and multi-task.
o Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
o Excellent customer service and interpersonal skills.
o Capacity to work collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
o Ability to take initiative and ownership of projects.
o Ability to exercise sound judgment in making decisions.
o Interest in and/or ability to learn primary source research practices and twentieth and twenty-first-century history Recommended Skills Administration Attention To Detail Communication Consulting Coordinating Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
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